Examinations Regulations Guidelines


Guidelines for Invigilators before the Examination

  1. The examination officer or any appointed officer shall personally collect and submit sealed envelopes containing question papers and any other material prescribed in the rubrics at least thirty minutes before commencement of the examination in question to chief invigilator.
  2. Invigilators shall be present in the examination room at least thirty minutes before the commencement of the examination.
  3. Question papers shall be placed upside-down on the desks before candidates enter the examination room or as case may be. 
  4. Invigilators should admit candidates to the examination room at least fifteen minutes before the commencement of the examination and ensure that students take the right seat.
  5. Candidates may not leave the examination room during the last 30 minutes of examination even if they have finished writing. 

Guideline for Invigilators during the Examination

  1. Invigilators shall not admit candidates to the examination room after thirty minutes have elapsed from the commencement of the examination and shall not permit candidates to leave the examination room until one hour has expired.
  2. By the end of thirty minutes from commencement of the examination the Invigilators should have a written list on the examination attendance sheet of the names of all the candidates present.
  3. Students‟ identity cards shall be conspicuously placed. Candidate without valid IDs shall not be allowed to enter the examination room. 
  4. Invigilators shall ensure that only one answer-book is provided for each candidate, save for other circumstances which may warrant an extra answer-book. 
  5. Candidates may be permitted to do rough work in the examination booklet on the understanding that rough work is crossed out.
  6. Invigilators shall report immediately after the examination to the DVCAA/DPAA/DDAA any candidate who contravenes this part of the Regulations. 
  7. In case of alleged examination irregularity, the chief invigilator shall require the candidate to sign an Examination Incident Form and any other materials pertinent to the incident to confirm that they are his/hers. The Invigilator also shall sign and submit to the DVCAA/DPAA/DDAA the Examination Incident form, together with the candidate’s examination booklet and all pertinent materials.
  8. The processing of an alleged case of cheating or other irregularity shall be carried out as expeditiously as possible.

Guideline for Invigilators at the End of Examination

  1. Invigilators shall tell the candidates to stop writing and collect their examination scripts.
  2. Invigilators shall not permit the candidates to leave their sitting places before their scripts have been collected.
  3. Candidates shall sign the Examination Attendance Sheet when they turn in their scripts.
  4. Invigilator shall enter the number of candidates‟ scripts collected and/or received on the Attendance Sheet and sign it.
  5. The chief invigilator and invigilator(s) shall submit the collected examination scripts,examination attendance sheet,exist form to examination office.

Specific Examination Regulations for Candidates

  1. These instructions should be read together with above University General Academic Regulations. 
  2. Students‟ identity cards should be conspicuously placed. 
  3. Candidates shall be responsible for consulting the examination timetable for any changes. 
  4. Candidates shall be seated 15 minutes before starting time, and no student shall be allowed into the examination room after 30 minutes, except for a compelling reason.
  5. Candidates must not begin writing before they are told to do so by the invigilator.
  6. Candidates are allowed to carry only pens, pencils or other materials explicitly prescribed on the examination paper. 
  7. Candidates are not allowed to enter the examination room with books, mobile phones, handbags, clipboards, purses, papers, magazines and/or other such items. They may use their own calculators, or use the department’s logarithmic tables as instructed.
  8. In case candidates are allowed to come with specified items into the examination room, no borrowing from one another shall be allowed during the examinations. Items allowed into the examination room shall be liable to inspection by the invigilator
  9. Answers for each question in an examination shall begin on a fresh page of the examination booklet. All rough work must be done in the booklet and crossed out. Candidates are not allowed to write their names anywhere in the examination booklets.
  10. All candidates shall observe silence in the examination room.
  11. No food or drink shall be allowed into the examination room.
  12. Invigilators shall have power to specify or change the sitting arrangement in the examination room; or to require inspection of a candidate; or to confiscate any unauthorised material brought into the examination room; and shall have power toexpel from the examination room any candidate who creates a disturbance and recordthe incidence to the Examination Officer with a copy to the DVCAA/DPAA/DDAA.
  13. In case of alleged cheating, the candidate and one or more invigilators shall be required to sign an Examination Incident Form which, together with other signed exhibits, as the case may be, and the candidate’s examination booklet, shall be submitted to the Examination Officer with a copy DVCAA/DPAA/DDAA. 
  14. A candidate caught contravening the Examination Regulations shall not be allowed to continue with the examination for which he/she is sitting, but will not be barred from other examinations for which he/she is scheduled.
  15. Candidates are strongly warned that cheating or being caught with unauthorised material contravene the University/University College/Centre Examination Regulations and may lead to discontinuation from studies.
  16. All candidates shall sign the Attendance Form at the beginning and end of every examination.
  17. No candidate will be allowed to leave the examination room until one hour after commencement and no candidate will be allowed to leave the examination room during the last one-half hour before the end of the examination.
  18. A candidate wishing to answer a call of nature may, by permission of the invigilator leave the examination room for a reasonable period.
  19. A candidate who walks out of an examination in protest shall be disqualified from that particular examination.
  20. At the end of the examination period, and on instruction from the invigilator, candidates must stop writing and assemble their script, which they should personally submit to the invigilator. 
  21. Candidates are not allowed to take any examination material out of the examination room, unless specifically permitted by the invigilator.